Privacy policy

1. Who we are

myfinmak (“we”, “us”) operates the website myfinmak.com and the tools linked from it. For questions about this policy or your data, write to info@myfinmak.com.

2. What we collect

Files you upload

Bank statements and related documents you upload are processed only to produce the output you asked for. They are held in server memory for the duration of that processing and are not written to any permanent storage, database or backup. Generated output files are deleted from the server immediately after your download begins. We do not access, review or analyse the contents of your files.

Your email address

Your first report requires no signup. After that, we ask for an email address so you can continue using the beta. We use it to send product updates, notify you of new supported banks or tools, and tell you about changes to pricing. Firm name and city are optional. You can ask us to delete this at any time.

Technical data

Our hosting provider records standard server logs (IP address, browser type, timestamps) for security and reliability. We do not use these to identify individuals.

3. What we do not do

• We do not sell, rent or share your email address with anyone.
• We do not use your uploaded data to train machine learning models.
• We do not build profiles of you or your clients from statement contents.
• We do not place advertising or third-party tracking cookies on this site.

4. Your clients’ data — your responsibility

If you are a chartered accountant or other professional uploading a client’s statement, that client’s data is personal data for which you are responsible. Please ensure you have the client’s consent or another lawful basis before uploading. Where possible, redact information that is not needed for the conversion. During the beta we recommend against uploading statements of unusually sensitive matters.

5. Legal basis and Indian law

We process the limited data described above to provide a service you have asked for, and on the basis of the consent you give when you enter your email. We aim to operate consistently with the Digital Personal Data Protection Act, 2023. You may at any time ask us to confirm what data we hold about you, correct it, or delete it, by writing to info@myfinmak.com. We will respond within 30 days.

6. Security

All traffic to this site and the tools is encrypted with HTTPS. Access to the systems that hold captured email addresses is restricted. No system is perfectly secure; if a breach affects your data we will notify you and the relevant authority as required by law.

7. Third parties we rely on

The application runs on cloud infrastructure operated by third-party hosting providers, who process data on our behalf under their own security terms. If we introduce payment processing, card details will be handled entirely by the payment gateway and never touch our servers.

8. Retention

Uploaded files: not retained. Generated output: deleted immediately after download. Email addresses: retained until you ask us to delete them, or until the account or mailing list is closed. Server logs: retained for a limited period by our hosting provider.

9. Changes

If this policy changes materially, we will update the date at the top and, where we hold your email, tell you by email.